Free Quotation Template
Download an editable DOCX quotation template and PDF preview for sending prices, scope, validity, and payment terms before work begins.
Create your quotation online with automatic calculations, or download the editable template to customise manually.
Official rules, fees, and record-keeping expectations can change. Adapt this template to your business and obtain professional advice where necessary.
Quotation preview — not editable
Preview only
This preview cannot be edited on the website. Download the editable DOCX or XLSX file to enter your business information.
Complete field preview
Every field listed below is included in the editable download.
- Business identity and customer details
- Customer request and scope of work
- Quotation number, quotation date, and validity date
- Quoted items, quantities, unit prices, and amounts
Plus 4 additional fields listed below.
What is included
- Business identity and customer details
- Customer request and scope of work
- Quotation number, quotation date, and validity date
- Quoted items, quantities, unit prices, and amounts
- Subtotal, optional discount, optional tax, and quotation total
- Payment terms and delivery timeline
- Assumptions, exclusions, and notes
- Customer acceptance and authorized signature
How to use this template
- 1Describe the requested work clearly before adding prices.
- 2Set a validity date so the customer knows when prices may need review.
- 3List assumptions and exclusions to reduce misunderstandings.
- 4Update the quotation if the customer changes the scope, quantity, or delivery requirements.
Who this template is for
- Cleaning jobs
- Catering orders
- Small supply orders
- Service estimates before inspection
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